Accounting Desk

Accounting Periods - Overview
Related Video Content: This video teaches you how to create an accounting period and steps to take in order to close an accounting period. Details: An accounting period is a time frame in which financial activity takes place.   - Accounting periods can be created by year, quarter etc. rather than by month.  - When considering how f...
Overview
Accounting Periods
Video
Create Accounting Period
Reopen Accounting Period
Multiple Stores Impact on General Ledger - Overview
Related Video Content: This video discusses how multiple stores or revenue centers can impact your general ledger.
Overview
Multiple Stores
General Ledger
Revenue Center
Video
Posting to GL - Overview
Related Video Content:         Details: In order to have any transaction in Evosus Enterprise recorded in the general ledger, you must complete a posting process. The general ledger is the basis of all financial reports so it must be kept current. You can manually or automatically post transactions, but you must post in order to compl...
Video
Posting to GL
GL
General Ledger
Overview
Posting Activity Report
Posting Process
Reasons - Overview
Related Video Content: Details: Accounting reasons are used to capture the specific reason why an adjustment that will affect the general ledger is being recorded. You will create a customized list of accounting reasons that includes the following:  - Stock Adjustment Reasons: Stock adjustment reasons are used to explain why a stock ...
Overview
Video
Accounting Reasons
Reason codes
Stock Adjustment Reasons
Credit Memo Reasons
Discount Reasons
Statement Charge Reasons
Recurring Transactions - Overview
Related Video Content: Details: You can create recurring transactions for AP invoices, credit card transactions, and journal entries. To do this, create and save a transaction, and then select the transaction that you just created and click the 'Make Recurring' button on one of the following screens: #1 AP Invoice - New Bil...
Recurring Transactions
Recurring Bill
Overview
Video
Journal Entry
Credit Card Charge
AP Invoice
Search Recurring Transactions
Recurring
Retained Earnings - Overview
Details: Retained earnings is an account on your income statement that holds your profit/loss from year to year. With each new year, the revenue and expenses must be cleared out to begin accruing for the new year - the balances are moved to retained earnings. In Evosus, retained earnings will automatically increase/decrease when the last accou...
Overview
Retained Earnings
Set Up Chart of Accounts - Overview
Related Video Content: Why is it important to consider your product lines when building your chart of accounts? Why is it important to consider your stock sites, cash on hand accounts, and payroll accounts when building your chart of accounts? Details: The chart of accounts is a listing of all the accounts of the company. When you cr...
Overview
Setup/Configuration
Chart of Accounts
Setting up Chart of Accounts
Update Chart of Accounts
Inactivate Chart of Accounts
GL
General Ledger
Parent Folder
Bank Account
Video
Statement Messages - Overview
Related Video Content: In this video, you learn how to setup statement messages. Statement messages are predefined text that automatically prints on customer statements based on the aging period of the oldest transaction.
Overview
Statement Messages
Video
Year-End Closing Recommendations - Overview
Details: We don't provide instructions on year-end closing because each company has a unique year-end closing and should consult with their accountant. Proceed as usual with month end closings; but in consideration of the year end, avoid changing or manipulating any numbers. When you close the last month in the fiscal year, the revenue an...
Year-End Closing
Accounting
Overview
Single Budget for Multiple Stores
Issue: You want to enter a budget top level only and not have it broken down by store or month. Can you change the parameters to do this? Resolution: When you run the Standard Income Statement, it rolls all the budgeted amounts from all stores into a single budget number anyway, so you can simply create a budget and put your total into on...
Budget
single budget
multiple store budget
Pending Held Posting Transactions
Details: The Pending Held Posting Transactions displays a list of all transactions in Evosus currently “on hold” (Administration > Accounting > Accounting Desk > Pending Held Posting Transactions). These transactions will not post until they are manually taken off hold or activity occurs to take them off hold, such as negative quantit...
held transactions
Posting transactions
transactions
holds
Pending Held Posting
Manual Hold
Negative Inventory Hold
Physical Count Hold
Create a Payment Method
Related Video Content: Use the Pay Methods tab on the Accounting Setup screen to create and maintain both outgoing payment methods and collections, e.g. vendor invoices, customer refunds, and customer payments. Step by Step: Create a payment method Step 1: Open the Pay Methods tab on the Accounting Setup screen (Administration > ...
Video
Payment Method
Automatic Bank Deposits
ACH
EFT
Check Writing - Setup
Related Video Content: In this video we cover how to set up your Check Type and adjust where the check fields are located on your checks. Step by Step: Set up check writing - Non-MICR  Step 1: Go to Administration > Accounting > General Setup > Check Writing Setup. Step 2: Check Type - Select the check type that you use. Th...
Video
Setup/Configuration
Check Writing
Checks
MICR checks
non-MICR checks
Create a Journal Entry
Related Video Content: Use the General Journal Entries screen to create manual journal entries. For example, you can create a manual journal entry to fix an incorrect posting, enter data that was not transacted in the system, or create month or year end adjustments. Step by Step: Step 1: Open the General Journal Entry Search screen. ...
Video
Journal Entry
Recurring Journal Entry
Import Chart of Accounts from Spreadsheet
Step by Step: Use the Chart of Accounts Mapping Tool to import a chart of accounts from an MS Excel or OpenOffice spreadsheet. The imported GL accounts appear on the screen, and then you can drag and drop the GL accounts into the correct categories/subfolders. The imported GL accounts are not automatically assigned to a category, or subfolder....
Setup/Configuration
Import
Import Chart of Accounts
Chart of Accounts
Spreadsheet Import
Configure Accounting Defaults
Details: Use the Accounting Defaults screen to set up the defaults on Accounts Receivable, Accounts Payable, Inventory, Accounting, and Finance Charges (Administration > Accounting > General Setup > Accounting Defaults). Defaults include default posting accounts for the above areas, inventory costing methods, and the beginning month o...
Setup/Configuration
Accounting Defaults
AP
Accounts Payable
AR
Accounts Receivable
Inventory
reasons
Finance Charges
Audit Tab
Trial Balance
Related Video Content: Details: The Trial Balance summarizes account balances of the General Ledger as of a specific point in time (Administration > Accounting > Accounting Desk > Trial Balance). All active accounts that carry a balance will appear on the report in account order. Inactive accounts will also appear if they con...
Video
Year-End
Report
Trial Balance
Pre Posting Report
Inactive Accounts
Posting
Income Statement
Related Video Content: Details: The Income Statement is the most frequently used financial statement (Administration > Accounting > Accounting Desk > Income Statement). This report summarizes the company's Revenues and Expenses according to functional classification and department. The Income Statement reflects key opera...
Report
Year-End
Income Statement
Financial Statement
Revenues
Expenses
Gross Margin
Operating income
Net Income
Posted Transactions
Balance Sheet
Related Video Content: Details: The Balance Sheet is a primary financial statement that presents the companies Assets, Liabilities, and Equity as of a specific date in time.   - Assets:  Items possessing service or use potential to an owner or business.  - Liabilities: Claims against asset, debts, or obligations owed by one entity (...
Report
Video
Year-End
Balance Sheet
Assets
Liabilities
Equity
Posted Transactions
Add a Budget
Step by Step: Use the Budget Add screen to create a new budget. You must create a budget before you can enter budget numbers. When you create a new budget, it is automatically set up with an Active status. This means you can run comparisons on the Income Statement using this budget. Step 1: Open the Budget Add screen (Administration > Acc...
Budget
Add Budget
Edit Budget Numbers
Details:  Use the Edit Budget Numbers menu option to enter budget amounts for each store, accounting period, and GL account. Account analysis can also be done with this screen to determine accuracy of the budget. Copy budgets to save time and reduce data Rather than manually entering in the budgeted amounts, you can copy an existing budge...
Budget
Edit Budget
Copy Budget
Search Budget
Step by Step: Use the Search Budget screen to add new budgets, update budget numbers, update the name or status of an existing budget, mass adjust current budget numbers, copy an existing Budget or print a Budget report. Create a Budget For instructions on how to create a budget Click here. Update Name & Status Step 1: Click ...
Budget
Search Budget
Import Budget
Adjust Budget
Copy Budget
Add a Store Class
Related Video Content:     Details: Use store classes to group stores together for reporting purposes, e.g. sales, service, and construction. Financial statements can be grouped by store class for a comprehensive comparison. For example, assume that you operate three retail stores, one construction department, a service department ...
Setup/Configuration
Video
Store Class
Add Store Class