Use the Accounts Receivable Aging Report to view all of the following as of a specific date:
- Outstanding customer Invoices
- Finance charges
- Statement charges
- Credit memos
Step by Step:
Generate an AR Aging Report
Step 1: Open the Accounts Receivable Aging Report (Administration > Accounting > Accounts Receivable > Accounts Receivable Aging).
Step 2: Transaction Types - Select All Invoices, Sales Activity Only, or Service Activity Only.
Step 3: Customer - Select a specific customer.
Step 4: Store - Filter the report to only include a specific store.Step 5: Interest - Filter the report to only include a specific interest.
- Marketing interests allow you to link a lead and their purchases to a specific interest. For example, when a customer that is interested in barbecues comes into your store, an employee selects the BBQ & Grill marketing interest when they input the lead. You can then follow up with a marketing campaign to encourage a new purchase.
- Use the Interests tab on the Administration: Marketing screen to create and maintain interests.Step 6: Customer Type - Select a customer type. For example, if you want to know which commercial customers owe you money, you can filter on your "commercial" customer type.
- Customer types create customer classifications - for example, Commercial, Residential, or Wholesale.
- Use the Customer Types tab on the Accounting Setup screen to create and maintain customer types.Step 7: Calculate for Date - Date the aging is based on.
- You can select a date in the past for month of year-end closing.Step 8: Exclude RGA's - RGA's (Return Goods Authorization) appear on the report since they post to the Accounts Receivable general ledger account.
- Do not check this box if you are comparing the AR Aging to the Accounts Receivable general ledger account.Step 9: Exclude "Credit Only" Customers - Check this box to exclude customers that only have an account credit.
- Do not check this box if you are comparing the AR Aging to the Accounts Receivable general ledger account.Step 10: Select a detail option.
- Summary: Displays the total due from each customer by aging period. It does not list each transaction individually. Click on a customer's name to open the Detail AR Aging report.
- Detail - By Customer: Displays transaction detail for each customer. Click on a customer's name to open the Customer's Profile. Click on a transaction number to open the referenced document. The report also displays percentage of aging by customer and by aging period
- Detail - By Aging Period: Categorizes each transaction by aging period. All the invoices that are overdue 1 - 30 days will show in the same section. Click on a customer's name to open the Customer's Profile. Click on a transaction number to open the referenced document.Step 11: Click Search to preview the report.
- Trx Date: The date the transaction was created (also the date the transaction will post to the general ledger)
- Number: The transaction number. Click the blue number to view transaction details.
- Discount: The date a customer must pay by in order to receive a discount.
- Due: The date the invoice is due. Will say "MEMO" if the transaction is a Credit Memo.
- Due In: The number of days until the transaction is due. Will show as a negative number once the transaction is overdue.
- 1-30, 31-60, 61-90, 90+ Days: The number of days a transaction is overdue. Once a transaction is considered 1 day overdue it will move into the 1-30 day column. As long as the due date has not passed the transaction will stay in the Current column. Example: A customer has payment terms of Net30. If payment is not received on the 30th day, then the transaction will move into the 1-30 day column. The transaction will continue moving across aging columns until it is paid.
- Total: The total amount due per transaction.
- Customer Name: The name of the customer associated with the transaction. If the customer's name is underlined you can click the name to go to the Customer's Profile.
- Report Totals: Shows totals by aging period. Depending on the report, the total will also display a percentage indicating what percentage of the aging falls into each aging period.
Security Permissions Required
|Administration – Accounting||*Can Access Accounting Tree Branch|
|Administration – Accounting||AR - Accounts Receivable Aging|
- Customer Account Credit Liability (Administration > Reports > Accounting > Accounts Receivable > Customer Account Credit Liability): View customers with available account credit as of a specific date.
- RGA Register (Administration > Reports > Accounting > Accounts Receivable > RGA Register): Displays RGA’s created within a given time period. View all outstanding RGA balances by vendor.
- Bad Debts Journal (Administration > Reports > Accounting > Accounts Receivable > Bad Debts Journal): Displays Bad Debts for an Accounting Period (report looks at Bad Debts general ledger account for details).
Unless explicitly stated, this topic documents the most recent version of Evosus Business Enterprise. If you're not using the latest version, go here to download it.
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